We are seeking a highly organized and motivated Office Administrator / Recruiter to join our team. This dual-role position is responsible for ensuring the smooth daily operations of the office while managing full-cycle recruiting activities to support the company’s staffing needs. The ideal candidate will be detail-oriented, proactive, and able to balance administrative tasks with recruiting responsibilities in a fast-paced environment.

Key Responsibilities:

Recruiting Duties:

 Manage the full-cycle recruitment process, including sourcing, screening, interviewing, and onboarding candidates.

 Post job openings on various job boards and social media platforms.

 Coordinate interviews between candidates and hiring managers.

 Conduct reference checks and pre-employment screenings as required.

 Maintain and update applicant tracking systems and candidate databases.

 Build and maintain a pipeline of qualified candidates for current and future positions.

 Represent the company at job fairs, community events, and networking opportunities.

 Collaborate with department managers to understand staffing needs and develop job descriptions.

Office Administration Duties:

 Manage day-to-day office operations, ensuring a clean, efficient, and professional work environment.

 Handle incoming calls, emails, and correspondence in a courteous and timely manner.

 Maintain employee records, timekeeping systems, and personnel files.

 Assist with payroll processing and basic accounting tasks, such as invoicing and expense tracking.

 Order and manage office supplies and equipment inventory.

 Prepare and distribute internal communications, reports, and documentation.

 Schedule meetings, coordinate calendars, and arrange travel when necessary.

 Support management with administrative projects, compliance tasks, and reporting.

 Ensure all company policies and procedures are followed and maintained.

Qualifications:

Education:

High school diploma or GED required; Associate’s or Bachelor’s degree in Business Administration, Human Resources, or related field preferred.

Experience:

o 2+ years of experience in office administration, HR, or recruiting/sales (staffing agency sales experience a plus).

Skills:

o Strong organizational and time-management skills.

o Excellent written and verbal communication abilities.

o Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with HR or ATS software.

o Ability to multitask and prioritize competing deadlines.

o High level of professionalism, confidentiality, and attention to detail.

o Positive, team-oriented attitude with a willingness to learn and grow.

Benefits:

 Competitive pay based on experience

 Opportunities for professional development and advancement

 Supportive and collaborative team environment

Education:

High school or equivalent (Required)